Oral Presenter Guidelines

Oral Presenter Guidelines

Oral presenters must provide slides in PowerPoint or PDF format for a 20 minute presentation. The 20 minute timeslots include presentation and audience Q&A session. Oral presentations will be reviewed and cleared for public release prior to the conference. No proprietary or For Official Use Only (FOUO) material will be presented.



DTRA-funded research must be marked on either the first or last slide.



Avoid using small fonts. In general, 28 point and larger fonts are easily readable.

Avoid fancy serifs; bolded characters are suggested.



Graphics should be well designed, simple and readable.



Session rooms will be set to accommodate up to 300 people. Visuals should be clear and legible. Screen format for projectors in session rooms is 16:9 aspect ratio.

Computer and Audio/Visual Equipment

Each session room will be equipped with a Windows PC laptop, projector and two screens. A slide advancer, laser pointer, speaker timer and microphone (lavaliere and podium) are available to each presenter. Presenters are required to use the PC laptops provided and highly discouraged from using personal laptops or other devices.

Presentations with Media Clips

  • PC Users: WMV file format is the best way to ensure compatibility within PowerPoint. MPEG and AVI formats are not recommended.
  • Mac Users: Quicktime movies (MOV file format) do not play directly within a slide in PowerPoint on a PC. You can hyperlink to files and open the links in a separate video player window. Alternatively, the conference team recommends you convert the file to a WMV format, which should play properly in PowerPoint slides.

Presentation Collection & Review

Presentations will be reviewed and cleared for public release. No proprietary or For Official Use Only (FOUO) material will be presented. Presentation collection begins October 8 with a deadline of November 8.

It is highly recommended to test your presentation onsite at the presentation upload station prior to your speaking time.